Student evaluations of teaching shall be disseminated according to the following guidelines:
- Faculties shall make the University module data available to the Provost Office on an annual basis.
- Deans, Heads or Directors or their equivalents will have access to all information contained in student evaluations of teaching except for the confidential questions collected at the specific request of individual teachers.
- Individual teachers participating in a course taught by more than one individual will receive a) a summary of the course evaluations, b) numerical rating(s) of their own teaching performance together with any written comments and c) the average numerical rating of the teaching performance of all other contributors to the course (given for the benefit of peer comparison).1
- Teaching assistants will receive: a) numerical rating(s) of their own teaching performance together with any written comments and (b) the average numerical rating of the teaching performance of all other contributors to the course (given for the benefit of peer comparison).
- Results will not be given to instructors until after they have submitted final marks for the course or courses in which they are being evaluated.
- Results of the University Module will be made available to students (AMS). Release of results in any public format must comply with privacy regulations stipulated by the Office of University Counsel. Accordingly, no results that can be attributed to an individual teacher will be released without the consent of that instructor.
- Each Faculty/School will annually provide students with a summary report of the general quality of teaching in their programs.
- In special circumstances, the University’s designate in consultation with the Dean of the relevant Faculty, may choose not to release part or all of the summary data from teaching evaluations to the AMS or other authorized student organization. Examples of what might be withheld include evaluation summaries for:
- faculty in their first year of teaching
- classes with very small numbers of students
- evaluations with very low response rates
- first-time courses given on an experimental basis
Note: In the case of B above, alternate methods of involving students in the evaluation of teaching will have to be used.
1In case of sections of courses taught by a large number of instructors, alternative modes of assessment may be used to gather the data, as appropriate.